What Happens After Approving an Aluminium and Glass Project Quotation?
Approving an aluminium and glass project quotation is an important step, but it is not usually the point where fabrication begins immediately. Once the quotation has been approved, the next stages normally involve confirming the agreed scope, payment schedule, project planning, material preparation and fabrication before installation.
For clients, understanding what happens after quotation approval makes the process clearer and helps avoid delays or misunderstandings.
Most importantly, the initial deposit should be paid according to the agreed payment schedule. Once the required initial payment has been received and the project details are confirmed, project planning and material fabrication can commence.
This approach is also consistent with industry practice, where aluminium and glass projects commonly move from quotation and approval into deposit/payment, material procurement or fabrication, and finally installation. (platinumglassandaluminium.co.ke)
What Happens After Approving an Aluminium and Glass Quotation?
After approving an aluminium and glass quotation, the project moves from the quotation stage into execution planning.
The first step is to confirm the agreed project scope, specifications, payment schedule and any final details that need to be clarified.
This may include confirming:
- Glass type and thickness
- Aluminium profile and finish
- Door or window configuration
- Hardware and accessories
- Measurements
- Installation requirements
- Project timeline
- Payment milestones
Once these details are confirmed, the project can be scheduled for the next stage.
Is an Initial Deposit Required After Quotation Approval?
Yes, where a deposit is included in the agreed payment schedule, the initial deposit should be made according to the payment terms agreed between the client and contractor.
The deposit is an important project milestone because it confirms the client’s commitment to proceed and allows the contractor to begin the agreed project preparation.
For bespoke aluminium and glass work, the initial payment may also support material procurement, production planning and fabrication activities. Industry examples commonly link deposit payment with commencement of manufacturing or project preparation. (Formlab Kenya)
The exact deposit percentage should not be assumed. It should always follow the payment schedule stated in the approved quotation or project agreement.
What Happens Once the Initial Deposit Is Paid?
Once the agreed initial deposit has been received and confirmed, the project can move into active planning.
At this stage, the contractor can organise the project requirements and prepare for fabrication.
Depending on the project, this may involve:
- Confirming the approved specifications
- Reviewing measurements and drawings
- Planning the production schedule
- Ordering or allocating required materials
- Preparing aluminium profiles
- Preparing glass specifications
- Organising hardware and accessories
- Scheduling fabrication
- Planning delivery and installation
This stage is important because aluminium and glass installations are often made to suit specific dimensions and project requirements.
When Does Material Fabrication Begin?
Material fabrication can commence after the required project approval and initial payment milestones have been completed, according to the agreed payment schedule.
Once the project is financially and technically confirmed, fabrication can be planned around the approved specifications.
For aluminium works, fabrication may involve cutting and assembling profiles to the required dimensions. Glass components may need to be processed or ordered according to the approved specification.
Industry workflows commonly place fabrication after consultation, measurement, quotation and approval/deposit stages. (platinumglassandaluminium.co.ke)
This is why clients should ensure that the quotation has been reviewed carefully before approval.
Does the Contractor Start Fabricating Immediately?
Not necessarily.
The timing depends on factors such as:
- Payment confirmation
- Final measurements
- Material availability
- Approved specifications
- Fabrication workload
- Project complexity
- Site readiness
The contractor should therefore communicate the expected production timeline after the project has been confirmed.
For customised aluminium and glass projects, fabrication is generally based on the approved dimensions and specifications rather than simply starting production immediately after a quotation is issued.
What Materials Are Prepared During Fabrication?
The exact materials depend on the project.
For an aluminium and glass door, fabrication may involve:
- Aluminium profiles
- Glass
- Handles
- Locks
- Hinges
- Rollers
- Tracks
- Seals
- Other required fittings
For office partitions, windows, shopfronts or other installations, the material combination may be different.
The important point is that materials should be prepared according to the approved quotation and project specification.
What Happens Before Installation?
Before installation, the project should be reviewed to ensure that the site is ready and the fabricated materials correspond with the approved requirements.
Depending on the project, this can include checking:
- Opening dimensions
- Wall conditions
- Floor levels
- Access to the installation area
- Readiness of the work area
- Fabricated aluminium components
- Glass panels
- Hardware and fittings
Site readiness can influence installation scheduling. Industry installation workflows commonly include measurement, fabrication, delivery, fitting and final checks. (Formlab Kenya)
When Is the Installation Date Confirmed?
The installation date can be confirmed once the required fabrication and project preparations are sufficiently advanced and the site is ready.
The exact timing depends on the size and complexity of the project.
A small office door installation may require a different preparation period from a large commercial aluminium and glass project involving numerous doors, windows or partitions.
The agreed project schedule should therefore guide the installation date.
Are Further Payments Made Before Installation?
This depends entirely on the payment schedule agreed in the quotation or project agreement.
Some aluminium and glass contractors use staged payments linked to project milestones. For example, an initial deposit may be followed by another payment when fabrication reaches a specified stage and a final payment upon completion.
The important principle is that clients should follow the payment milestones clearly stated in their approved quotation rather than relying on assumptions about standard deposit percentages.
Staged payment structures are commonly used for bespoke glass and aluminium projects. (Glass Tailors)
What Happens During Installation?
Once the fabricated materials are ready and the site is prepared, the installation team can proceed.
Depending on the project, installation may involve:
- Positioning aluminium frames
- Fixing and aligning profiles
- Installing glass panels
- Fitting handles and hardware
- Installing seals
- Adjusting doors or windows
- Checking movement and alignment
- Cleaning the installation area
The objective is to ensure that the completed installation matches the approved project specification.
What Happens After Installation?
After installation, the project should be checked for workmanship, alignment, operation and finishing.
Doors should open and close correctly, hardware should operate properly and visible finishing should be reviewed.
Where applicable, the client and contractor can conduct a final inspection before project handover.
This final stage provides an opportunity to identify any finishing adjustments that may be required.
Why Is the Payment Schedule Important?
The payment schedule helps establish a clear financial structure for the project.
It allows both the client and contractor to understand when payments are expected in relation to project progress.
For the client, following the agreed payment schedule helps prevent unnecessary delays in procurement, fabrication or installation.
For the contractor, it provides the financial basis for progressing with materials, production and project resources.
The agreed payment schedule should therefore be treated as part of the project planning process.
Why Choose Maraba Glass & Aluminum Systems Ltd.?
Maraba Glass & Aluminum Systems Ltd. provides aluminium and glass solutions for residential, commercial and office projects in Nairobi and countrywide.
From quotation and project confirmation through material preparation, fabrication and installation, the objective is to maintain a clear process based on the approved project requirements.
Clients can discuss the required glass, aluminium profiles, finishes, hardware and installation requirements before approving the quotation and proceeding according to the agreed payment schedule.
Frequently Asked Questions
What happens immediately after approving an aluminium and glass quotation?
The project scope, specifications and payment schedule are confirmed. The client then makes the required initial payment according to the agreed payment terms before project planning and fabrication proceed.
Does the initial deposit start the project?
Where an initial deposit is part of the agreed payment schedule, payment confirms the financial milestone required to move the project into active planning and subsequent fabrication.
When does fabrication begin?
Fabrication can commence once the required approval, payment and technical details have been confirmed, subject to material availability and project scheduling.
Can fabrication start before the initial deposit is paid?
This depends on the contractor’s agreed terms. Where the quotation requires an initial deposit before work begins, fabrication should proceed after the required payment has been received and confirmed.
Is the initial deposit percentage always the same?
No. The deposit percentage can vary according to the project, materials, scope and agreed payment schedule. The client should follow the percentage or amount stated in the approved quotation.
When is installation scheduled?
Installation is normally scheduled after fabrication and necessary project preparations are sufficiently advanced and the site is ready.
Are there additional payments after the initial deposit?
There may be additional staged payments depending on the agreed payment schedule. Clients should refer to the approved quotation or project agreement for the exact payment milestones.
Conclusion
Approving an aluminium and glass project quotation is the beginning of the execution stage, not necessarily the start of fabrication on the same day.
Once the quotation is approved, the project scope and specifications are confirmed and the initial deposit should be made according to the agreed payment schedule.
After the required payment milestone has been fulfilled and project details are confirmed, project planning, material preparation and fabrication can commence according to the agreed schedule.
The process can then progress through fabrication, site preparation, delivery, installation, inspection and final handover.
Following the agreed payment schedule and keeping project specifications clear helps create a smoother and more predictable aluminium and glass installation process.
Need to Proceed With Your Aluminium & Glass Project?
Once your quotation has been approved, make the initial deposit according to the agreed payment schedule so project planning and material fabrication can commence as scheduled.
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